Join Our Team

Description:

Provide administrative support and entry-level paralegal responsibilities for the attorneys in the firm. Working independently with minimal supervision, perform administrative duties including creating and preparing routine materials, proofreading, verifying, and editing all materials for extreme accuracy and clarity. Utilize strong computer skills to prepare complex correspondence, reports, and forms. Use discretion and judgment when screening visitors and telephone calls, schedule appointments and travel (as required), and organize workload to meet established priorities. Handle confidential information professionally and consistent with legal and ethical policies and practices.

Requirements:

Case-Based Administrative and Paralegal Support

Provide administrative support to attorneys working on assigned cases, including:

• Document preparation (e.g. correspondence, pleadings, discovery requests and responses, EEOC charges).
• Document production (to include Bates stamping).
• Coordinate case correspondence to include generating, sending and tracking no-representation letters to rejected potential clients and client engagement letters to new clients.
• Maintain and update Firm active and potential client/investigative case lists.
• Generate retainer agreements and receive, process and track signed retainer agreements.
• Circulate, conduct and track conflict checks on new potential clients.
• Keep cases organized by establishing, organizing and maintaining filing systems, to include Active File (redrope file), case-specific electronic files, and other paper files.
• Communicate with attorneys and other support staff regarding status of assigned case tasks and priorities, ensuring all are executed within appropriate timeframes/deadlines. Coordinate case update meetings as requested.
• Execute court filings.
• Schedule and manage calendar events, to include calendaring statute of limitations deadlines for current and potential clients (at the direction of attorneys).
• Enter and track deadlines on the firm’s calendar.
• Assist with client communication as needed.
• Perform research to support attorneys as appropriate.
• Classify, sort, distribute and/or file all correspondence, records, media clips and other documents.
• Make copies of materials and organize documents as needed
• Other tasks as needed/requested.